Excuse us for not having posted a blogpost in a while. We’ve been snowed under getting the system ready for the big push. We welcome back our old customers, and say a big hello to all the new customers who have signed up this year. With the new employees who have joined the Yearbook Machine team this year along with some changes we’ve been making to the backend of the system, we’re really excited about the next few months!
In past blogposts we’ve covered who to have in a committee, the name of your yearbook, the value of hoodies, and given you some inspiration for Custom Pages. It’s time to impart some more wisdom. This time, we’re here to help you out with the finance of the yearbook. Perhaps the least fun part of the book, but nevertheless incredibly important.
You pay for the yearbooks after the Editor Deadline passes. This comes around quickly and you’ll need to ensure that you have the right amount ready so that you don’t delay the printing of the yearbooks. We’d advise collecting the money , and planning how you’re going to pay for the books very early on in the stage. Here are some important things to consider, and some advisable steps to follow:
1. A democratic budget - It’s a good demonstration of your leadership if you show yourself to be considerate about everyone in the yearbook. Doing a survey of people’s maximum budgets either in person, or perhaps using Survey Monkey only takes a few minutes, and is really helpful in getting people on board for the yearbook. Ask everyone what is the most that they’d pay for their yearbook, and what extras they want for the yearbook, and go from there.
2. People’s enthusiasm - The price of the yearbooks depends on how many yearbooks are bought. We’d advise getting people committed to the yearbook early on to keep the price for the yearbooks as low as possible. This will require good people skills, so, it might be best to get the social secretary of the yearbook committee on this.
3. The pricing calculator is your best friend - Whilst you can always get in touch with us to ask for a quote for your yearbooks, you can refer to the pricing calculator for an accurate quote at any time of the day or night.
4. Consider collecting the money in instalments - Dividing up the payment of the yearbooks into 2, 3, or 4 small instalments is a good way of (A) getting people to commit to the yearbook early on and (B) assuaging any worries that people might have about paying for the yearbooks in one lump sum. If you plan on your book being £20 for example, you could take 4 X £5.00 instalments. This could be once a month depending on when you begin the yearbook project, and when you want the yearbooks for. You could also just do it in two x £10.00 payments if you’d prefer. It requires a good head for organisation, and forward planning.
5. Think about fundraising for the yearbook – You may want to bring down the cost of the yearbook through offering advertisement space in the yearbook. This could be a page, or you could fit 3/4 adverts on one page and charge a certain amount per advert. Local companies and alumni organisations often jump on this offer.
6. Get hoodies at the same time as yearbooks - If you buy your yearbooks and hoodies together, you can save £5.00 off each hoodie. If you order and pay for both at the same time, you’ll save everyone lots of money and be the best yearbook leader there is.
7. Keep people in the loop - If the price of the book changes dramatically from what you initially told everyone, make sure you tell them straight away. Keep everyone up to date if the price changes, and exactly why it’s changed. If you’ve collected the money and the book ends up costing less than you planned, how about throwing a party for everyone with the remaining money?
If you’re on half term, or reading week, now is a really good time to spend some quality time with the yearbook. We’re all in the studios as usual so if you need any help, just pick up the phone, or drop us an e-mail. Enjoy!